Chapter 64

Glossary

This glossary explains the terms used in Coviqo and in this guide, in alphabetical order. Names that appear in the app are printed in bold as they appear there.

Term	Meaning
Action item	A task that came out of a meeting. The AI summary suggests action items; after the organizer reviews and publishes them, they become real tasks with an assignee and a due date.
Action sheet	On a phone, the list of actions that slides up from the bottom of the screen when you press and hold an item or tap a … button. It replaces the small pop-up menu of the desktop.
Activity feed	The chronological list of what happened in a room or space: files uploaded, tasks created, members joined and so on. You find it next to the members of a room.
Administrator	A permission that grants every other permission in a space and bypasses room restrictions. The default Admin role has it.
AI summary	The overview Coviqo creates after a meeting with transcription: summary, decisions, open questions and action items. It is generated on the Coviqo infrastructure, not by a third-party service.
Captions (live captions)	Subtitles of what is being said, shown live during a meeting. With Translated captions you read them in another language.
Catch-up	The What did I miss? overview on the home page and per space. It collects what matters to you since your last visit: decisions, questions to you, due tasks, changed events, missed meetings and busy discussions.
Category	A group of rooms in the sidebar of a space, for example "Projects" or "Community".
Context menu	The menu of actions for an item. Right-click on a computer, press and hold on a touch screen.
Co-organizer	A meeting participant with the same rights as the organizer during the call, for example admitting people from the lobby.
Custom status	A short text with an emoji that you set in addition to your presence, for example "On holiday until Monday". It can clear itself after a chosen time.
Deactivated account	A managed account that its organisation switched off, for example when the person left. It is signed out everywhere and cannot sign in; after the organisation's grace period it is anonymised. Its name appears greyed out.
Deafen	Switches off all incoming audio in a call or voice room and mutes your microphone at the same time. While deafened, your device does not even receive the audio (less data on your connection); undeafen brings it back at once.
Decision	A decision recorded from a meeting and published by the organizer. A decision can later be marked Superseded by a newer one.
Decision log	The list of all published decisions of a space or room, with their source in the meeting. A room shows it in its Decisions tab.
Default role	The role every new member of a space receives automatically, usually Member or Contributor.
Desktop app	The Coviqo app for Windows, macOS and Linux. It adds global hotkeys, native notifications, a system tray icon and a screen picker to the web app.
Digest	A summarising e-mail instead of single notifications. Coviqo sends the Weekly open items digest every Monday with your open meeting tasks and results to review.
Discover	The directory of public spaces that anyone with an account can join.
External guest (external person)	Someone from outside your organisation who has a Coviqo account and is invited into your space as a guest. External guests only see the rooms shared with them, optionally until a date or until the room's project end. Admins manage them under Members › External people in the space settings.
Favourite	A space you marked with the star. Favourites appear at the top of the space panel. Only you see your favourites.
Game clip	A short video of your game that the Windows desktop app saves on your computer when you press Alt+F8 (or a recording with Alt+F7). Off until you switch it on; see Game clips.
Guest	1. The Guest role in a space for people from outside, with limited permissions. 2. A meeting guest: a person who joins a single meeting through its link, often with a temporary guest account that is deleted automatically after the meeting.
Handover	Transferring the spaces, files, open tasks and upcoming meetings of a person to a successor, usually when they leave the organisation.
Input mode	How Coviqo decides when your microphone transmits: Voice activity (when you speak) or Push to talk (while you hold a key).
Legal hold	Protects a managed account from being anonymised or deleted, for example because of legal proceedings. Set by the organisation (Enterprise).
Lobby	The waiting area of a meeting. People in the lobby wait until an organizer or co-organizer admits them.
Main bar	The narrow, always visible column on the far left with Home, Notifications, Messages, Calls, Meetings, Calendar, Tasks, Activity, Search, your spaces as icons and Settings.
Managed account	An account that belongs to an organisation – through single sign-on, provisioning by the organisation's identity provider, or because an admin claimed it. The organisation's rules and sign-in security apply to it.
Meeting	A video call with a start and an end, an organizer and invited participants. Meetings can have guests, a lobby, a passcode, a recording, a transcript and an AI summary.
Meeting results	The tasks and decisions that come out of a meeting. The organizer reviews the AI's suggestions in the Results tab and publishes them.
MFA (two-factor authentication)	Multi-factor authentication: after your password you also enter a 6-digit code from an authenticator app. Recovery codes let you sign in if you lose the app.
Module	A tab in a room, such as Chat, Notes, Files, Tasks, Events or Voice Room. Each room can have any combination of modules.
Native screen capture	The screen sharing of the Windows desktop app: it captures with its own module and encodes with the graphics card, adapts to your upload and stays smooth while a game has the focus.
Noise gate	An audio filter that only transmits your microphone while your level is above a threshold. Quiet background noise stays silent.
Noise suppression	Reduces steady background noise such as fans or traffic. Coviqo offers the browser's Noise suppression and the stronger Voice isolation (AI).
Office documents	Word, Excel, PowerPoint and PDF files that you open, edit together and save as new versions right in a room's Files tab. The editor runs on the Coviqo server itself.
Organisation policy	The rules an organisation sets for its managed accounts and for guests in its spaces, based on a preset (Open, Medium or Closed) and adjustable in the organisation settings.
Owner	The person who owns a space. The owner can do everything, and ownership can be transferred.
Parent room	The regular room a meeting is linked to. The meeting then appears in that room and its summary is posted there.
Passcode	An optional code that people must enter to join a meeting through its link.
Permission	A single right, such as "Send messages" or "Record". Permissions are bundled in roles and can be allowed or denied per room.
Personal space (private space)	A space only for you, for your own notes, files and tasks. Created on demand with Create private space – at most one per account; you can delete it and create a new one.
Pre-join	The screen before you enter a meeting, where you check your camera and microphone.
Presence	Your availability shown to others: for example Online, Busy or Focus.
Project end	A date set on a room. When it has passed, external guests lose access to that room automatically.
Push notification	A system notification on your computer or phone that arrives even when Coviqo isn't open. It has to be enabled on each device.
Push-to-talk	An input mode in which your microphone is only open while you hold a key. In the desktop app, the key also works when Coviqo is in the background.
PWA (progressive web app)	A website that can be installed like an app. Coviqo can be added to the home screen of phones and tablets, where it opens in its own window and can receive push notifications.
Recording	An audio or video recording of a meeting or voice room. In a meeting, everyone sees a notice and a badge while the recording runs.
Recovery code	One of 10 one-time codes you receive when you set up two-factor authentication. Use one if you can't use your authenticator app.
Role	A named bundle of permissions, such as Owner, Admin, Member or Guest. A member can have several roles; their permissions add up.
Room	A place inside a space for one topic, team or project. A room has a type, a visibility and a set of modules.
Room override	A room-level setting that allows or denies a permission for a role or a person in that room only, independent of the space.
SCIM	System for Cross-domain Identity Management. Lets your organisation's identity provider create, update and deactivate Coviqo users and groups automatically.
Space	The outermost container in Coviqo, for example for a company or a community. It holds rooms, members, roles and settings.
Space panel	The column next to the main bar that lists your spaces and their rooms, with search, favourites, recently active spaces and your own tags. It can be hidden; the main bar keeps your spaces as icons.
Space type	The kind of space chosen at creation: Team workspace, Community or Team + community (Workspace, Community, Hybrid in the role tables). It sets defaults such as the available roles.
SSO (single sign-on)	Signing in with your organisation's account (SAML or OpenID Connect) instead of a separate Coviqo password.
Stage	A room type for talks and AMAs: speakers are on stage, the audience listens and can raise a hand to speak.
Statement of reasons	The explanation you receive when Coviqo restricts your content or account, listed under Settings › Legal decisions. You can lodge a complaint against it within six months.
Tag (own tag)	A personal label for grouping your spaces in the space panel, for example "Customers". Only you see your tags.
Ticket	A private support request in a room with the Tickets module. Only the person who opened it, people added to it and the room's support team see it.
Timeout	A temporary moderation measure. During a timeout, a member can read but not write, speak or upload.
Transcript	The written record of what was said in a meeting, with speakers and timestamps. It is the basis for captions and the AI summary. People who choose Don't transcribe my voice are left out.
Visibility	Who can find and join a space or room: Public, Private, Restricted or Invite only.
Voice isolation	An AI filter that removes keyboard clicks, fans and background noise from your microphone, so only your voice is transmitted.
Voice room	A room with an always-open voice channel. You drop in and out without links or waiting rooms.
Whiteboard	Room module with infinite boards for sketching, sticky notes and templates, edited live together (chapter Whiteboard).
Sticky note	Coloured note on a whiteboard; selected sticky notes can become tasks in one step.