Club software for meetings, events and member communication

Schedule the board meeting as a video meeting in your space – once or as a series. Put the agenda into the description. Coviqo sends the invitation with a join link, and the meeting shows up in everyone’s calendar.

• Polls during the meeting: 2 to 10 answers, optionally anonymous – then not even the hosts see who voted what.
• Notes in the call that everybody writes together.
• Meeting report as PDF on every plan: cover, participants, agenda, decisions, tasks and notes in one document – a good starting point for your minutes.
• Recording, transcript and AI summary from Community Pro – see pricing.
• Next meeting: open tasks and decisions to revisit are proposed for the agenda of the follow-up meeting.

A community space starts with an announcements room in which only the board posts, a room for conversation, a voice room and an events room. You can rename and change all of it.

• Teams for departments or sections, e.g. youth, football, volunteers. Team leads publish team announcements, and everyone in the team is notified.
• Roles decide who may do what – board, trainers, members, guests.
• Rules and onboarding questions for new members. An answer can give a role and open the matching rooms.
• Files and notes per room, e.g. for statutes, forms or the training plan.

Plan the general assembly, the summer party or a training camp in the calendar. Members answer Going, Maybe or Decline. For events with limited space, switch on registration and set a capacity – when all seats are taken, the event shows Event full.

• Reminders 5 minutes up to 1 day before, by app, push or e-mail – as each member chooses.
• An event can have an online meeting attached, so people who can’t come join from home.
• Add to calendar (.ics) puts a single event into any calendar app.

A voice room is always open. Members see who is inside and join with one click – no meeting link needed. Good for the regulars’ table, a quick question to the treasurer or the evening after training.

For larger rounds, switch a voice room to a moderated room: only speakers talk, everybody else listens and raises a hand to ask for the word.

Invite speakers, partner clubs or your accountant to a single meeting by e-mail or link. A guest who joins by link only sees this meeting. Their temporary access is deleted automatically 24 hours after the meeting ends.

For longer collaboration – say, with the association board – you can share selected rooms with external people, optionally with an end date. They need their own Coviqo account and see only those rooms.